ITC Conference Grants

General Information & Funding Available

Are you a researcher/innovator working in the biofilms-related area and looking to attend an international conference to present your work? 

RegulatoryToolBox has allocated a total of €5.000 for ITC Conference Grants during the 2nd Grant Period. While the maximum eligible amount per grant is €2.500 for face-to-face conferences and €500 for online participation (in accordance with COST rules), the Action has estimated an average of €1.200 per grant for in-person events, based on previous application trends and budget planning. 

This allows for the potential support of up to 4 participants, presenting their work as a poster or oral presentation, depending on the nature of the event, actual demand, and remaining available funds. The final grant amount will be determined by the Action Core Group, considering factors such as the type and location of the conference, as well as the number and quality of applications received. 

The work presented must be relevant to the RegulatoryToolBox COST Action’s scientific objectives. The grant can cover travel, accommodation, daily allowance, registration fees, and other relevant costs such as printing a scientific poster. 

Eligibility Criteria – Who can apply?

You must be affiliated with a legal entity in a COST Inclusiveness Target Country (ITC) or a Near Neighbour Country (NNC) – check here for the list of eligible countries.

www.cost.eu

In order to apply for ITC Conference Grant, the applicant must:

  • caret-right Be based within a research institution in a legal entity in a COST ITC or NNC
  • caret-right The applicant must be engaged in an official research programme as a PhD Student or postdoctoral fellow or can be employed by, or affiliated to an institution, organisation or legal entity which has within its remit a clear association with performing research
  • caret-right The conference must be held in a country other than the one where the applicant’s primary institution is based. Additionally, the event must not be organised or co-organised by a COST Action. Only high-level conferences that are entirely organised by an independent third party are considered eligible

How to apply?

All applications must be submitted directly through the e-COST System. If you do not have an e-COST account yet, create one here: https://e-services.cost.eu/

You need to provide your bank details to your profile before you can start your application for the grant.

In the e-COST System, you will need to create a ‘Conference Grant Request’.

ITC Conference Grant application form (available in the e-COST System), where you must include in the following information:

  • Title of the presentation;
  • Conference title and the country where it takes place;
  • Budget requested


In addition, you will need to submit the following documentation:

  • Copy of the abstract of the accepted oral or poster
  • Acceptance letter from the conference


The application will be evaluated by the RegulatoryToolBox grant awarding coordinator and reviewed by the Regulatory Toolbox CORE group. Priority will be given to applicants whose work is most closely aligned with the scope of the RegulatoryToolBox and thematically relevant to the activities of the Action’s Working Groups.

If approved, Grant Awarding Coordinator will notify the Grant Holder, who will send the Grant Letter to the applicant.

Post-Award

After the Conference, the applicants must submit a scientific report at e-COST within 30 days after the end date of the activity or 15 days after the end of the Grant Period, whichever comes first. The required report/documentation for claiming the ITC Conference Grant is:

  • caret-right Submit a report to the Action Management Committee detailing the outcomes of your presentation, including how it enhanced your visibility and any new contacts or potential collaborations established. The report form is available on e-COST. The certificate of attendance
  • caret-right The programme of the conference (or book of abstracts/proceedings) indicating the presentation of the grantee
  • caret-right Copy of the given oral or poster presentation

Grant Awarding Coordinator will approve the final report. The Grant Holder executes payment to the ITC Applicant.

www.cost.eu

Important

ITC Conference grantees must properly acknowledge their COST financial support in their presentation.

Need more information?

For all additional information and a guide on how to apply on-line see the COST ˝Grant Awarding User Guide˝ or contact the RegulatoryToolBox Grant Awarding Coordinator: Martina Modic ()

Grant Awarding User Guide