Dissemination Conference (DC) Grants
General Information & Funding Available
The COST Dissemination Conference Grant supports Action participants in presenting the outcomes and achievements of their COST Action at high-level conferences organised by third parties. The grant is intended to increase the visibility of the Action, attract new stakeholders, and promote networking opportunities.
The maximum amount that can be awarded for a Dissemination Conference Grant is up to €2.500 for face-to-face conferences and up to €500 for virtual conferences. However, for the second Grant Period, a budget of €2.000 (2 x €1.000) was foreseen.
It covers participation costs such as travel, accommodation, registration fees, and dissemination materials. Applicants must be listed as speakers in the official conference programme and present work directly related to the Action’s goals.
The final amount awarded is determined by the Action Core Group, based on the recommendation of the evaluators. It should take into account the duration and location of the conference, as well as the actual registration fees and other justified costs.
Eligibility Criteria – Who can apply?
The applicant must be a member of the RegulatoryToolBox COST Action and affiliated with an institution in one of the 42 eligible COST Member Countries.
The Dissemination Conference Grant supports Action participants in delivering an oral presentation on the outcomes or activities of the COST Action at a high-level international conference.
To be eligible, the conference must be entirely organised by an independent third party, meaning it must not be organised or co-organised by a COST Action.
The applicant is required to present their work orally and be listed in the official event programme.
How to apply?
All applications must be submitted directly through the e-COST System. If you do not have an e-COST account yet, create one here: https://e-services.cost.eu/.
To begin, click “Apply for a grant”, then select the “Dissemination Conference Grant” tab and click “Continue” to start your application.
You will be required to fill in the following details in e-COST:
- Title of your presentation
- Name, date (within the active Grant Period), and country of the conference
- Requested budget
- Type of attendance (face-to-face or online)
The following supporting documents must also be uploaded:
- Completed Dissemination Conference Grant application form (template available for download on e-COST)
- A copy of the accepted abstract
- An acceptance or invitation letter from the conference organisers
The final amount awarded is determined by the Action Core Group, based on the recommendation of the evaluators. It should take into account the duration and location of the conference, as well as the actual registration fees and other justified costs.
All applications will be evaluated by the Regulatory Toolbox Grant Awarding Coordinator and reviewed by the Regulatory Toolbox Core Group.
Priority will be given to applicants whose work is most relevant to the objectives of the Regulatory Toolbox Action and thematically aligned with its Working Groups.
Important
Dissemination Conference grantees are required to properly acknowledge COST financial support in their presentation slides.
Post-Award
After the conference, grantees must submit the required documentation via e-COST within 30 days in order to claim their Dissemination Conference Grant. The following documents are mandatory:
A report addressed to the Action Management Committee, summarising the outcome of the presentation, its impact on the grantee’s visibility, and any new contacts or collaborations established (report template available on e-COST):
- A certificate of attendance
- The conference programme or book of abstracts/proceedings, clearly indicating the grantee’s oral or poster presentation
- A copy of the presented material (oral or poster presentation)
The grant will be paid by the Grant Holder Institution once the activity is completed and all required documents have been reviewed and approved.
Need more information?
For all additional information and a guide on how to apply on-line see the COST ˝Grant Awarding User Guide˝ or contact the RegulatoryToolBox Grant Awarding Coordinator: Martina Modic ()